Cleaner invoice template (UK)
Invoice a month of regular cleans or a one-off deep clean. Visit rates and common add-ons are ready to use, and your details are saved for next time.
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Invoicing regular cleaning clients
Most domestic cleaners invoice regular clients weekly, fortnightly or monthly rather than after every visit. A monthly invoice with one line for the visits, such as "Regular clean, 3 hours (per visit) × 4", is easy for the client to check against their calendar. Put the visit dates in the notes if the number changes month to month.
Add one-off extras as separate lines: an oven clean, inside the fridge, extra hours before a party. It keeps your regular price clear and stops "Why is it more this month?" messages.
Cancellations and missed visits
If you charge for late cancellations or when you can't get in, put that on its own line with the date, for example "Late cancellation, 14 March (50%)". It's much easier to justify when your terms already say so. If you don't have a cancellation policy yet, the terms box on your quote is a good place to set one.
Products and equipment
Say whether you supply cleaning products or use the client's. If you supply them and add a charge, show it as a line item rather than hiding it in the hourly rate.
Office and commercial cleaning
Business clients often need a purchase order number or a specific contact on the invoice before their accounts team will pay. Ask for this at the start and put it in the notes. Their payment terms are often 30 days, so choose that in "Payment terms" if you've agreed it.
Frequently asked questions
Should cleaners charge VAT?
Only if you're VAT-registered. Most self-employed domestic cleaners are under the £90,000 registration threshold, so leave the VAT box unticked unless you've registered.
Can I invoice per hour instead of per visit?
Yes. Change the first line to "Cleaning (per hour)" and put the total hours in the quantity column.
How do I invoice an end of tenancy clean?
Use one line for the main clean and add extras such as oven, carpets or inside windows separately. Put the property address in "Job address" if the client is a landlord or agent.