Free receipt generator (UK)

When to give a receipt

A receipt confirms that you've been paid. It's most useful when:

• the customer pays on the spot, especially in cash;
• you've taken a deposit or a stage payment on a bigger job;
• the customer needs proof of payment, for example for a landlord, an insurer or a warranty claim.

If you've already sent an invoice, a receipt is a polite way to close it off. It tells the customer the money arrived and the account is clear.

What to put on a receipt

Your business name and contact details, the customer's name, the date of payment, what the payment was for, the amount, and how it was paid. If you're VAT-registered and charged VAT, show it separately and include your VAT number. This generator handles all of that and marks the PDF as PAID.

Keeping records for tax

HMRC expects self-employed people to keep records of all sales and income. Sole traders filing Self Assessment must keep them for at least five years after the 31 January submission deadline for the tax year. A folder of receipt PDFs for each tax year is a simple way to stay organised.

Frequently asked questions

What is the difference between a receipt and an invoice?

An invoice asks for payment. A receipt confirms that payment has been made.

Can I make a receipt for part payment?

Yes. Enter the amount actually received and add a note with the balance still owed.

Does the receipt number go up automatically?

Yes. Each time you download, the next receipt number is suggested. You can change it at any time.

Receipt templates by trade

These versions come with prices and wording set up for each trade.

• Plumber receipt template
• Electrician receipt template
• Cleaner receipt template
• Landscaper receipt template