Cleaner receipt template (UK)
Clients who pay in cash still deserve a proper record. Make a receipt for a single clean or a month of visits and download it as a PDF.
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Cash, kitchen tables and receipts
A lot of domestic cleaning is still paid in cash left on the side or handed over at the door. That works fine until someone isn't sure whether last month was paid. A receipt settles it. It also gives you a clean record of income for your tax return without relying on memory.
Receipts for regular clients
You don't need a receipt for every visit. Many cleaners issue one receipt per month, listing the number of visits and any extras. Put the visit dates in the notes, for example "Visits: 3, 10, 17 and 24 June", so the client can check them against their diary.
Receipts for one-off cleans
For deep cleans, after-builders cleans and end of tenancy cleans, give a receipt on the day you're paid. Landlords and tenants often need it to show the property was professionally cleaned when a deposit is being returned, so include the property address in "Job address" and list what was done.
Choosing "Paid by"
Pick cash, card, bank transfer or cheque. If the client paid by transfer, you might add the date the money arrived in the notes. The PDF is marked PAID at the top.
Keeping your records
Save each receipt in a folder for the tax year. If you're a sole trader, you must keep business records for at least five years after the 31 January Self Assessment deadline for that year.
Frequently asked questions
Do cleaners have to give receipts?
It isn't always required, but it's good practice, especially for cash. It protects you and the client, and helps you keep accurate records.
Can tenants use a cleaning receipt for their deposit?
Often, yes. Letting agents may ask for proof of a professional clean at check-out. Include the address, date and what was cleaned.
Can I add a tip to the receipt?
You can add it as a line if you want a record of it, but most cleaners leave tips off.