Plumber receipt template (UK)
Paid on the spot? Make a receipt that shows what was done, what was paid and how, then send the PDF straight to the customer's phone.
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When a plumber needs a receipt
Plenty of small plumbing jobs are paid on the day: a dripping tap, a blocked sink, a radiator bleed and rebalance. When there's no invoice, a receipt is the customer's proof of payment and your record of the sale. It matters most for cash, because there's no bank record to fall back on.
A receipt also helps if the customer comes back later about the same fault. With the date, the work and the parts written down, you can see straight away whether it's a new problem or something you fitted.
What to include
Show the same detail you'd put on an invoice: your business name, the customer, the date, each part and the labour, and the total. Tick "Paid by" to record cash, card, bank transfer or cheque. The PDF is marked PAID so nobody mistakes it for a bill.
If you offer a guarantee on your workmanship, the notes box is a good place to state it, for example "12-month guarantee on labour. Parts covered by manufacturer's warranty."
Keeping records
HMRC expects you to keep records of your sales. If you're a sole trader filing Self Assessment, you must keep them for at least five years after the 31 January submission deadline for that tax year. Saving a copy of each receipt PDF in a folder for the tax year is an easy way to do it.
Frequently asked questions
Is a receipt the same as an invoice?
No. An invoice asks for payment. A receipt confirms you've been paid. If you sent an invoice first, you can still send a receipt once the money arrives, and many customers appreciate it.
Do I need to show VAT on a receipt?
Only if you're VAT-registered and charged VAT on the job. In that case, tick the VAT box and add your VAT number so it appears on the receipt.
Can I send the receipt by text or WhatsApp?
Yes. Download the PDF on your phone and share it from your files or downloads app like any other attachment.