Plumber quote template (UK)

Price up a bathroom, a boiler swap or a simple tap change, then send a tidy PDF quote the customer can sign and return.

Your business
Client
Quote details
Items
Total:

Quick add (prices are examples, edit them to match yours):

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Terms and notes

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Quote or estimate?

A quote is a fixed price for the job you've described. An estimate is your best guess and can change. Customers often treat both words as the same thing, so if the price could move, for example because you won't know the state of the pipework until the floor is up, say that plainly in the terms box.

What to put in a plumbing quote

Break the job into stages a customer can follow: strip out, first fix, second fix, testing and making good. Put the big items on their own lines, such as the boiler, cylinder, radiators or shower valve, with the brand and model if you've agreed one. That stops arguments later about whether a cheaper item was swapped in.

Be clear about what isn't included. Tiling, plastering, decorating and disposal of an old bathroom suite are common gaps. A short note such as "Excludes tiling and decoration" saves a difficult conversation on the last day of the job.

Deposits and timings

For larger jobs, many plumbers ask for a deposit to cover parts before they order them. If you do, write the amount and when it's due in the terms. Add a rough start date and how long the work should take, and mention if water or heating will be off for part of it.

Validity

Merchant prices change, so give the quote an end date. Thirty days is common. The "valid until" date on this template fills in automatically and you can change it.

Frequently asked questions

How long should a plumbing quote be valid for?

Thirty days is common for most domestic jobs. For a boiler or cylinder replacement where the main part price can change quickly, a shorter period such as 14 days is reasonable.

Should I charge for quoting?

Most plumbers quote for free for standard jobs. Some charge for site surveys on large or complicated work and deduct the fee if the customer goes ahead. If you do that, say so before you visit.

What if I find extra work once the job starts?

Stop and talk to the customer before doing it. Agree the extra price and, ideally, confirm it in writing or by text. The terms on this template already say you'll discuss extra work first.

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