Landscaper quote template (UK)

Price up a garden project from your site visit and send a PDF quote that shows labour, materials and waste, line by line.

Your business
Client
Quote details
Items
Total:

Quick add (prices are examples, edit them to match yours):

VAT

Only add VAT if you're VAT-registered. Registration is compulsory once your taxable turnover goes over £90,000 in a rolling 12 months. The standard rate is 20%. Check rates on GOV.UK.

Terms and notes

Live preview

Building a landscaping quote

Landscaping customers usually get two or three quotes, and the cheapest isn't always the one they pick. A clear, itemised quote shows you've thought about the job properly. Measure carefully and put the quantities on the quote: square metres of paving, metres of fencing, number of bulk bags.

Name the materials. "Indian sandstone, 22mm, riven, buff" and "concrete slabs" are very different prices, and customers comparing quotes need to know what they're getting. If you're offering a choice, quote the main option and mention the alternative in the notes.

Groundwork and the unknowns

What's under a lawn is often a surprise: rubble, old foundations, roots or poor drainage. Say what your price assumes, for example "Price assumes no more than 100mm dig-out and no buried obstructions." Agree up front that anything extra will be priced before you start it.

Access, waste and plant

If there's no side access and everything has to go through the house, that changes the labour. Mention it. Include skip or grab lorry costs and mini digger hire rather than adding them later.

Deposits and timing

Many landscapers ask for a deposit to cover materials, especially for paving and fencing. Put the deposit and stage payments in the terms. Give a rough start date and say the work is weather-dependent, so nobody is surprised by a delay in a wet week.

Validity

Material prices change with the seasons. The "valid until" date defaults to 30 days and you can shorten it in spring when demand peaks.

Frequently asked questions

How do I quote for a garden I haven't measured yet?

Give an estimate, not a quote, and say it's subject to a site visit. Once you've measured, send a proper quote.

Should I include plants in the quote?

Yes, list them with sizes, for example "Box hedging, 30–40cm, × 25". Plant size has a big effect on price.

What deposit is normal for landscaping?

It varies. Many landscapers take enough to cover materials before they order them. Whatever you choose, write it in the terms.

More free templates