Landscaper invoice template (UK)

Invoice a new lawn, a patio or a garden clearance with day rates, materials by the square metre and waste removal already set up.

Your business
Client
Invoice details
Items
Total:

Quick add (prices are examples, edit them to match yours):

VAT

Only add VAT if you're VAT-registered. Registration is compulsory once your taxable turnover goes over £90,000 in a rolling 12 months. The standard rate is 20%. Check rates on GOV.UK.

Terms and notes

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Invoicing landscaping jobs

Landscaping invoices tend to be bigger than most trades' and the materials make up a lot of the cost. Customers want to see where the money went, so split the invoice into labour, materials and plant or waste.

Labour is usually a day rate per person or per team. Write how many people and how many days, for example "Labour, 2-person team (per day) × 3". Materials work best per unit: turf and paving per square metre, topsoil and aggregates per bulk bag or tonne, fence panels and posts each.

Skips, plant and waste

Skip hire, mini digger hire and tip fees are real costs and customers accept them when they're shown. Put each on its own line. If you take green waste away yourself, charge per load. Make sure you're registered as a waste carrier if you transport waste as part of your business.

Staged payments

Bigger jobs are often paid in stages: a deposit for materials, a payment when the hard landscaping is done, and the balance on completion. Use the notes box to say what this invoice covers, such as "Stage 2 of 3: patio and walls complete", and what's been paid so far. It makes the total much easier for the customer to follow.

Weather and aftercare

If the job ran over because of rain, say so in the notes rather than leaving a surprise in the labour total. It's also a good place for aftercare instructions, like how often to water new turf.

Frequently asked questions

Should I charge VAT on landscaping work?

Only if you're VAT-registered. Larger landscaping firms often go over the £90,000 threshold because materials count towards turnover, so keep an eye on your rolling 12-month total.

How do I invoice turf by the square metre?

Put "Turf, supply and lay (per m²)" as the description, the area in the quantity column and your price per square metre in the unit price.

Can I invoice regular garden maintenance monthly?

Yes. Add one line for the visits, such as "Fortnightly garden maintenance (per visit) × 2", and list any extra jobs separately.

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