Create invoice

Builder invoice template (UK)

Invoice an extension, a knock-through or a garden wall with labour, materials and plant on separate lines. Edit the starter prices and download a PDF.

Your business
Logo (optional)
PNG or JPG. It stays on your device.
Client
Invoice details
Items
Total:

Quick add (prices are examples, edit them to match yours):

VAT

Only add VAT if you're VAT-registered. Registration is compulsory once your taxable turnover goes over £90,000 in a rolling 12 months. The standard rate is 20%. Check rates on GOV.UK.

Terms and notes

Next step (copies the client and items across):

Live preview A4 PDF

Invoicing building work

Building jobs are big, long and full of moving parts, so the invoice needs to tell a clear story. Split it into labour, materials and plant. Write labour as days per person, for example "Labour, builder (per day) × 3" and "Labour, labourer (per day) × 3", so the customer can match it against the days you were on site.

Materials are often the biggest cost. Group them sensibly ("Blocks, sand and cement", "Timber and fixings") rather than listing every bag. Keep the merchant receipts in case the customer asks.

Stage payments

Most extensions and renovations are paid in stages, such as on completing foundations, reaching wall plate, making the building watertight and finishing. Invoice each stage as you reach it and say which stage it is in the notes, for example "Stage 2 of 4: walls to wall plate complete". List what's been paid so far, so nobody loses track over a long job.

Variations

Customers change their minds. A wider doorway or an extra socket in the kitchen is a variation, not part of the original price. Invoice variations as separate lines and refer to when they were agreed, such as "Variation: additional window to rear elevation (agreed 3 March)". It's much easier to get paid when the extra has its own line.

Working for a main contractor?

If you're a subcontractor paid under the Construction Industry Scheme, use the CIS invoice template instead. It works out the deduction on your labour and can apply the VAT reverse charge.

Frequently asked questions

Should I list skip hire and plant on the invoice?

Yes. Skip hire, mini digger hire and scaffolding are real costs, and customers accept them more readily when they're shown separately.

Can I invoice for building control fees?

If you paid the fee on the customer's behalf, add it as its own line, such as "Building control fee (passed on)", so it's clear you're not marking it up.

How do I show a deposit already paid?

Add a note such as "Deposit of £2,000 received 1 March" and invoice the remaining stage amount.

Working for a contractor?

If you're paid under the Construction Industry Scheme, use the CIS version. It works out the deduction and can apply the VAT reverse charge.

Guides

More free templates