Create invoice

Painter and decorator invoice template (UK)

Invoice a single room or a whole house. Day rates, prep and paint lines are ready to go, and your details are saved for the next job.

Your business
Logo (optional)
PNG or JPG. It stays on your device.
Client
Invoice details
Items
Total:

Quick add (prices are examples, edit them to match yours):

VAT

Only add VAT if you're VAT-registered. Registration is compulsory once your taxable turnover goes over £90,000 in a rolling 12 months. The standard rate is 20%. Check rates on GOV.UK.

Terms and notes

Next step (copies the client and items across):

Live preview A4 PDF

Day rate or price per room?

Decorators usually charge one of two ways: a day rate, or a fixed price per room or area. The invoice should match how you quoted. If you agreed £280 to paint a bedroom, invoice "Paint bedroom: walls and ceiling, 2 coats" at £280, not three days at a day rate. The customer will compare the invoice with the quote, so keep them in the same shape.

Show the preparation

Preparation is where most of the time goes, and customers rarely see it. A line for "Preparation: fill, sand, mask and protect" tells them why a room takes longer than they thought. On older houses with cracked ceilings or flaking woodwork, describe the extra prep in the notes.

Paint and materials

If you supplied the paint, add it as its own line. Customers like to know what's on their walls, so name the brand, finish and colour in the notes, for example "Dulux Trade Diamond Matt, Egyptian Cotton, 2 coats". It also helps you when they ask for touch-ups in a year.

If the customer bought the paint themselves, say so in the notes and leave materials off.

Commercial and contractor work

Decorating counts as construction work under the Construction Industry Scheme. If you're working for a main contractor on a CIS basis, use the CIS invoice template, which works out the deduction on labour.

Frequently asked questions

Should I charge for moving furniture?

If it takes real time, yes. Agree it up front and put it on its own line, or make clear in your quote that rooms should be cleared.

How do I invoice wallpapering?

Many decorators price per roll hung. Use "Hang wallpaper (per roll)" with the number of rolls as the quantity.

Do decorators charge VAT?

Only if they're VAT-registered. If you're under the £90,000 threshold and not registered, leave VAT off.

Working for a contractor?

If you're paid under the Construction Industry Scheme, use the CIS version. It works out the deduction and can apply the VAT reverse charge.

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