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Painter and decorator quote template (UK)

Price a decorating job room by room and send a clear PDF quote that explains exactly what's included.

Your business
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PNG or JPG. It stays on your device.
Client
Quote details
Items
Total:

Quick add (prices are examples, edit them to match yours):

VAT

Only add VAT if you're VAT-registered. Registration is compulsory once your taxable turnover goes over £90,000 in a rolling 12 months. The standard rate is 20%. Check rates on GOV.UK.

Terms and notes

Next step (copies the client and items across):

Live preview A4 PDF

Quote room by room

Customers find a room-by-room quote far easier to follow than a single total. List each area with what you'll do: "Lounge: ceiling, walls, woodwork. Two coats throughout." If they want to drop a room to save money, they can see exactly what that saves.

Describe the surfaces

The condition of the walls makes a huge difference to the price. A quote that says "Walls in good condition. Price includes minor filling only" protects you if you strip the old paper and find blown plaster. If something might need extra work, say how you'll handle it, for example "Any re-plastering will be quoted separately before work continues."

Colours, coats and paint

Say how many coats are included and who supplies the paint. If you're supplying it, say which range: trade paint and retail paint aren't priced the same. If the colours haven't been chosen yet, say the price assumes standard colours, because strong colours can need extra coats.

Exterior work

For outside work, mention access (ladders, a tower or scaffolding) and that the job depends on the weather. Customers are more patient about a rain delay when they were told about it in writing.

Practical terms

The terms box is a good place for the details that cause friction: whether rooms need to be cleared, whether you'll need access to water and a toilet, and how long the job should take.

Frequently asked questions

Should I quote per room or per day?

Per room is easier for customers to compare. A day rate suits jobs where the amount of prep is hard to predict.

How long should a decorating quote be valid?

Thirty days is common. If paint prices are rising, or your diary is filling up, a shorter period is fine.

Do I need a deposit for decorating work?

It's common for larger jobs, especially if you're buying paint or wallpaper in advance. Put the amount in the terms.

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