Painter and decorator receipt template (UK)
Give customers a receipt that confirms payment and records exactly what was used, so touch-ups next year are easy.
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A receipt that's actually useful
Most receipts just confirm the money. A decorator's receipt can do more. Use the notes box to record the paint brand, colour name, finish and where each one went: "Lounge walls: Farrow & Ball Estate Emulsion, Elephant's Breath. Woodwork: Dulux Trade Satinwood, Pure Brilliant White."
Customers keep receipts. When they scuff the hallway in a year's time and want it touched up, everyone knows which tin to open. It also brings repeat work back to you instead of someone else.
Deposits and cash
If you take a deposit for paint or wallpaper before you start, give a receipt for it there and then, and note the agreed total. Do the same at the end for the balance. For cash payments, choose "Cash" in "Paid by". It's the only record of the payment.
Landlords and letting agents
A lot of decorating is done between tenancies. Agents usually need a receipt or paid invoice before they can charge the landlord, and they'll want the property address. Put it in "Job address" and list the rooms you painted.
Keep your copies
Save every receipt PDF in a folder for the tax year. If you're a sole trader, you must keep your records for at least five years after the 31 January Self Assessment deadline for that year.
Frequently asked questions
Should I list the colours on the receipt?
It isn't required, but it's very helpful for touch-ups and future work, and customers appreciate it.
Can I give a receipt for part payment?
Yes. Enter the amount actually paid and note the balance still owed.
What if the customer bought the paint?
Leave materials off the receipt. You can still note the colours used.