Builder receipt template (UK)
Confirm each deposit and stage payment with a clear receipt, so you and your customer always know where the job stands.
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Why builders should give receipts
On a building job, money changes hands several times over weeks or months. A deposit, three stage payments and a final balance can blur together, especially if some were paid by transfer and some in cash. A receipt for every payment keeps a running record that both of you can trust.
It also protects you if a job goes wrong. If there's a dispute at the end, a set of receipts showing what was paid and when is far stronger than "I'm sure you had the deposit".
What to write on the receipt
Describe what the payment was for, not just the amount. "Stage 3 payment: roof complete and watertight" tells the story. Add a note with the total contract price and the balance still owed, for example "Contract price £38,500. Paid to date £24,000. Balance £14,500."
Receipts and selling a house
Homeowners often need paperwork for building work when they sell, such as building control completion certificates, guarantees and proof of who did the work. Your receipts become part of that file, so put the job address in "Job address" and name the work clearly.
Cash payments
If a customer pays in cash, give a receipt there and then. Choose "Cash" in "Paid by". It's the only record either of you will have.
Frequently asked questions
Should I give a receipt for a deposit?
Yes. Say what the deposit is for, such as ordering materials, and note the total agreed price.
Can the receipt show VAT?
If you're VAT-registered and charged VAT, tick the VAT box and add your VAT number. The receipt will show the VAT separately.
Do I still need an invoice if I give a receipt?
For stage payments, many builders send an invoice for each stage and a receipt once it's paid. For small cash jobs, a receipt alone is often enough.