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Gardener invoice template (UK)

Invoice regular garden maintenance or a one-off tidy-up. Hourly rate, mowing and green waste lines are ready, and your details are saved.

Your business
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Client
Invoice details
Items
Total:

Quick add (prices are examples, edit them to match yours):

VAT

Only add VAT if you're VAT-registered. Registration is compulsory once your taxable turnover goes over £90,000 in a rolling 12 months. The standard rate is 20%. Check rates on GOV.UK.

Terms and notes

Next step (copies the client and items across):

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Gardener or landscaper?

Gardeners usually look after existing gardens through regular maintenance: mowing, weeding, pruning, hedge cutting and seasonal tidy-ups. Landscapers build new things, like patios, lawns and fencing. If you do bigger build projects, the landscaper invoice has lines for materials and plant.

Invoicing regular clients

Most gardening clients are regulars, visited weekly or fortnightly. Invoicing monthly is simplest: "Garden maintenance (per hour) × 12" with the visit dates in the notes. Clients can see exactly how many hours you spent, and you send one invoice instead of four.

If you charge a fixed price per visit instead, use that as the line, such as "Fortnightly visit: mow, edge and weed × 2".

Green waste

Taking garden waste away is a real cost. Whether it's a tip fee, a brown bin subscription or fuel, show it as its own line. Clients who see "Green waste removal" understand why the bill is higher after a big hedge cut. If you take waste away in your vehicle, make sure you're registered as a waste carrier.

Plants and materials

If you bought plants, compost, bark or lawn feed, add them as separate lines. Mention in the notes whether they were the client's choice, such as "Plants chosen by client from garden centre, receipt available".

Seasonal work

Spring and autumn often bring bigger jobs: scarifying, leaf clearance, hedge reductions and cutting back. Invoice these separately from the regular visits, so the client doesn't think your normal price has gone up.

Frequently asked questions

Should I invoice gardening weekly or monthly?

Monthly is simpler for most regular clients. Weekly suits one-off or short-term work.

How do I show hours worked?

Use "Garden maintenance (per hour)" with the total hours as the quantity, and list the visit dates in the notes.

Do gardeners charge VAT?

Only if they're VAT-registered. Most sole-trader gardeners aren't.

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