Gardener quote template (UK)
Price a regular maintenance round or a one-off clearance with a clear quote that sets out the visits, the tasks and what happens to the waste.
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Quoting regular maintenance
New clients want to know two things: what you'll do on each visit, and what it will cost per month. Put both on the quote. List the routine tasks, such as "mow and edge lawns, weed borders, sweep paths, general tidy", the frequency, like "fortnightly, April to October", and the price per visit or per hour.
Say what happens over winter. Many gardeners switch to monthly visits or pause entirely. Clients appreciate knowing in advance.
One-off jobs
For clearances, hedge reductions and overgrown gardens, describe the job and give a fixed price or an estimate of time. Overgrown gardens are hard to judge, so an estimate with a time range is often fairer: "Estimate: 1.5 to 2 days at £220 per day, plus waste."
Waste is often the hidden cost
A big clearance can produce several loads of green waste. Price it clearly as a separate line, such as "Green waste removal (per load)", or say whether the client's green bin will be used.
Hedges and wildlife
Hedge cutting is best avoided during bird nesting season, and disturbing active nests is an offence. If a client asks for a big hedge cut in spring, it's worth mentioning in the quote that you'll check for nests first and may need to reschedule.
Terms
Include how you'll be paid (per visit, monthly, by bank transfer), what happens if a visit is rained off, and how much notice either side needs to end regular work.
Frequently asked questions
Should I charge by the hour or per visit?
Per visit is simple for regular clients. Per hour suits one-off or irregular work.
How do I quote for an overgrown garden?
Give an estimate with a time range and a separate price for waste.
What if a visit is rained off?
Say in the terms whether you'll reschedule or skip it, and whether it's charged.