Window cleaner invoice template (UK)
Invoice a round customer, a shopfront or a one-off gutter clear. Per-visit and add-on lines are ready, with your details saved for next time.
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Invoicing a round
Most domestic window cleaning is paid per visit, often in cash or by bank transfer after the clean. Many customers don't need an invoice at all. Where invoices help is with customers who are rarely home, customers who prefer to pay monthly or quarterly, and anyone who pays by bank transfer and wants a record.
For those customers, one invoice per month or quarter works well: "Window clean, 3-bed semi (per visit) × 3", with the visit dates in the notes. Add extras like the conservatory or frames and sills as separate lines so the regular price stays clear.
Commercial customers
Shops, offices and letting agents nearly always need a proper invoice. Many need a purchase order number on it, and the invoice may need to go to a head office rather than the branch. Ask once and put the details in the notes. Business customers often pay on 30-day terms, so choose that in "Payment terms" if you've agreed it.
Add-on work
Gutter clears, fascia and soffit cleans, conservatory roofs and solar panels are worth more than a standard clean, and customers book them less often. Itemise them separately so they never get lost inside the regular round price.
Getting paid on time
Put your bank details in "How to pay you" and ask customers to use their name or invoice number as the reference. On a round with dozens of small payments, a clear reference makes matching payments in your bank much easier.
Frequently asked questions
Do window cleaners need to give invoices?
Not for every clean. They're useful for commercial customers, monthly billing and anyone paying by bank transfer.
How do I invoice a monthly round customer?
Use one line for the visits with the number as the quantity, and list the dates in the notes.
Should I charge VAT?
Only if you're VAT-registered.