Window cleaner receipt template (UK)
Confirm a payment from a round customer or a business, and keep a clear record of every cash payment you take.
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Cash on the round
Window cleaning is one of the most cash-heavy trades. Customers leave money under a mat, settle up every few months, or pay whoever knocks. That makes "Did I pay you for last month?" a common question. A receipt answers it for good.
You don't need to write a receipt at every door. Many window cleaners give one when a customer settles a few visits at once, pays in advance, or asks for one. List the visits as one line with the dates in the notes, for example "Visits: 4 Sept, 2 Oct, 30 Oct".
Advance and catch-up payments
When a customer pays ahead, say for three months, record it clearly: "Paid in advance for 3 cleans (Nov to Jan)". When they catch up on arrears, note which visits it covers. It keeps your round book and their memory in agreement.
Business and landlord customers
Shops and agents often need a receipt or paid invoice for their own accounts. Put the property or shop address in "Job address".
Your income records
HMRC expects you to keep records of all your business income, cash included. Saving every receipt in a folder for the tax year, alongside your round book, makes your Self Assessment much easier. Sole traders must keep records for at least five years after the 31 January deadline for that year.
Frequently asked questions
Do I need to give receipts for every clean?
No. Many window cleaners give a receipt when customers pay for several cleans or ask for one.
How do I record a payment in advance?
Add a line for the number of cleans and note the dates or months it covers.
Can I send receipts by text?
Yes. Download the PDF on your phone and share it.