Tiler receipt template (UK)
Confirm payment for a tiling job with a receipt that also records exactly which tiles and grout went in, which makes future repairs easy.
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Record the products
A cracked tile two years from now is a small job if you know exactly what was used. Use the notes box on the receipt to record the tile name and supplier, the size, the grout colour and brand, and any batch number. "Porcelain 600 × 300 Matt Grey, Topps Tiles. Grout: Mapei Ultracolor 112 Medium Grey." The customer keeps it with their house paperwork, and when they call you back, you can match it.
Remind the customer to keep a few spare tiles in the loft. You can add that to the notes too.
Deposits and balances
If you took a deposit to cover adhesive, backer board or tiles, give a receipt for it there and then, and another for the balance when the job is done. Note the total price and what's still to pay on each.
Paid in cash
For smaller jobs, like a splashback, a re-grout or replacing a few cracked tiles, customers often pay in cash. Give a receipt before you leave and choose "Cash" in "Paid by". The PDF is clearly marked PAID.
Aftercare
Add the basics: when the shower can be used, how to clean the grout and whether natural stone needs sealing. It cuts down on callbacks.
Keep your records
Save every receipt in a folder for the tax year. Sole traders must keep records for at least five years after the 31 January Self Assessment deadline for that year.
Frequently asked questions
Why put tile details on a receipt?
It makes future repairs and matching much easier, for you and for the customer.
Can I give a receipt for a deposit?
Yes. Say what the deposit is for and the agreed total.
Do I need a receipt if the customer paid by bank transfer?
It's not essential, but it's a professional way to confirm the job is paid in full.